Inquiry Letter
Definition
of inquiry letter is a
letter written in purpose of finding and securing a fund for work project. A well-written letter
of inquiry can be crucial to securing funding for your project. because Many
foundations now prefer that funding requests be submitted first in letter
format instead of a full proposal.
An
effective letter of inquiry is often more difficult to write than a full
proposal. The letter of inquiry should be brief no more than three pages and
must be a succinct but thorough presentation of the need or problem you have
identified, the proposed solution, and your organization's qualifications for
implementing that solution.
The
letter of inquiry should be addressed to the appropriate contact person at a
foundation or to its CEO and should be sent by regular mail. To make a good enquiry
letter, the writer must ensure that the following section is included in
his/her enquiry letter:
- The
introduction serves as the executive summary for the letter of inquiry and
includes the name of your organization, the amount needed or requested, and a
description of the project. The qualifications of project staff, a brief
description of evaluative methodology, and a timetable are also included here.
- The
organization description should be concise and focus on the ability of
your organization to meet the stated need. Provide a very brief history and
description of your current programs while demonstrating a direct connection
between what is currently being done and what you wish to accomplish with the
requested funding. You will flesh this section out in greater detail if you are
invited to submit a full proposal.
- The statement of
need must convince the reader that there is an important need that can be
met by your project. The statement of need includes: a description of the
target population and geographical area, appropriate statistical data in
abbreviated form, and several concrete examples.
- The
methodology should be appropriate to your statement of need and present a
clear, logical, and achievable solution to the stated need. Describe the
project briefly, including major activities, names and titles of key project
staff, and your desired objectives. As with the organization description, this
will be presented in far greater detail in a full proposal.
- Other funding
sources being approached for support of this project should be listed in a
brief sentence or paragraph.
- The final
summary restates the intent of the project, affirms your readiness to
answer further questions, and thanks the potential funder for its
consideration. Note: Attachments should be included only at the direction of
the potential funder and should be specific to its application guidelines
Example Inquiry Letter:
20 October 2009
Jane Smith, Executive Director
Xavier Foundation
555 S. Smith St.
Washington, D.C. 22222
Dear Ms. Smith,
When we attended the International Electronics Trade
Fair in London last month, we visited your stand and saw a very interesting
demonstration of your automatic high-security garage doors. The ability to
drive straight in and out of your garage from the comfort of your car, as well
as your emphasis on theft protection appealed to us. We believe that there is a
ready market for this in the United States.
Our company is a wholly owned subsidiary of the
international Zetax Corporation, well-known in the security and theft
prevention industry.
Would you please send us your current sales
literature and price list? Of course, we will be glad to provide the usual
credit and trade reverences if we decide to order from your company.
Sincerely
Marketing Director
Order Letter
Otherwise
known as an order letter, a letter of order is a document that confirms the
details of a purchase of goods or services from one party to another. It
usually includes more information about what you are ordering, like quantity,
model number, or color, the payment terms, and the matter in which the products
are to be shipped. When the recipient receives this letter, they will process
the order and send the merchandise.
Example Order Letter:
PT. CIPTA PERSADA
Jl. Cendana Raya NO. 8
Jakarta
Pusat 17423
_________________________________________________________________________________
_________________________________________________________________________________
Your ref : MP / DC / 55
Our ref : AM / L / 3A
16th October, 2009
Mr. Niccolo Machiavelli
Manager
PT. Maju Tunggal Electronics
Jln. Raya Merdeka No. 21
Bali 72852
Dear Mr. Niccolo:
Subject: Purchase Order No. 25
Thank
you for your letter of 12nd October, enclosing your catalogue, price list,
terms of payment and terms of delivery. We shall pay for the
goods by banker’s transfer on receipt of your pro-forma invoice and request
delivery within two weeks (don’t forget to tell the transport method).
Send to our ware house address .
Sincerelly Yours,
Garry Aditya
Purchase Manager
Sumber:
http://garryaditya.blogspot.com/2009/10/tugas-bahasa-inggris-bisnis-order.html
